Quarterly Review Minutes Quarterly review minutes document the governance meeting’s agenda, attendees, discussion, decisions, action items, owners, and deadlines. They provide evidence that the AI Governance Lead is actively governing the PMM system and that findings are being acted upon. Minutes are reviewed and approved by the AI Governance Lead before filing. Action items from previous quarters are reviewed for completion. Incomplete actions are escalated or re-assigned. Key outputs

• Structured meeting minutes with decisions and action items
• Action item tracking across quarters
• AI Governance Lead approval
• Ten-year retention as Module 12 evidence