Programme Plan & Milestone Calendar

The programme plan documents the seven-phase delivery sequence for each system, the milestone calendar with gate dates, the resource allocation across phases, and the dependencies between parallel tracks. The plan is maintained by the Conformity Assessment Coordinator and approved by the AI Governance Lead.

For organisations with multiple systems, the programme plan incorporates the portfolio prioritisation, shared resource scheduling, and staggered governance gates. The plan is reviewed monthly at the portfolio status review.

Key outputs

• Per-system seven-phase delivery sequence
• Milestone calendar with gate dates
• Portfolio-level coordination for multi-system organisations
• Monthly review at portfolio status meetings

Phase Gate Approval Records

Phase gate approval records document each governance gate: the gate (CDR approval, risk acceptance, architecture sign-off, Declaration signing, deployment authorisation), the date, the approver, the evidence reviewed, the decision (approved, approved with conditions, rejected), and any conditions imposed. Records are retained for the ten-year period.

Key outputs

• Per-gate approval documentation
• Evidence reviewed and decision recorded
• Conditions tracked to completion
• Ten-year retention

Resource Allocation Plan

The resource allocation plan maps each role’s availability against the portfolio’s milestone calendar, identifying bottlenecks and mitigation strategies. The plan is updated quarterly at the resource review and adjusted when systems enter or exit the delivery pipeline.

Key outputs

• Per-role availability mapped to milestones
• Bottleneck identification and mitigation
• Quarterly update cycle
• Portfolio-level resource management

Portfolio Prioritisation Matrix

The portfolio prioritisation matrix scores each system on four axes (risk tier, deployment timeline, deployment scale, compliance readiness) and produces a sequencing recommendation. The matrix is reviewed quarterly and updated as circumstances change. It provides the evidence base for the AI Governance Lead’s prioritisation decisions.

Key outputs

• Four-axis scoring per system
• Sequencing recommendation
• Quarterly review and update
• AI Governance Lead decision support

Brownfield Gap Assessment & Remediation Plan

For each brownfield system, the gap assessment and remediation plan document the per-module gap analysis, the phased remediation plan (A/B/C), the milestone schedule, the responsible owners, and the progress tracking. The plan demonstrates to a competent authority that the organisation has a structured, time-bound approach to achieving compliance for legacy systems.

Key outputs

• Per-module gap analysis for brownfield systems
• Phased remediation plan with milestones
• Progress tracking toward August 2026 deadline
• All 12 modules covered